With the update of last weekend, a lot of improvements have been made in Messages, Question & Answer, notifications and the Contract module. Further, the status of submitted offers has been improved for suppliers in their Tenders Dashboard. Finally we are happy to introduce new video tutorials regarding the digital ESPD.


Video tutorials about the digital ESPD

Are you a buyer in the public domain in Europe? A little while ago, Negometrix introduced the functionality to request the ESPD in the tender survey using the ESPD integration. The digital ESPD is available as an additional question type in the tender. Read more about the ESPD integration on our support page. For suppliers, read more about filling out an ESPD on our support page here.


Especially for this new feature, we recorded two video tutorials:








See how buyers can integrate the digital ESPD in their tender, but also how to evaluate it.

See here how suppliers are able to fill out the form online.


More info about the digital ESPD available on our support page.


This update


The most important new features and improvements

  • Invitations to suppliers with multiple colleagues in a DPS: when a supplier has multiple colleagues in his team for a DPS (and all are set as BCC recipients), all colleagues will receive the invitation for a specific call for offers from the DPS. If a colleague accepts the invitation, other colleagues can accept to add themselves to the tender. If the first colleague refuses the invitation, other colleagues are not able to accept.
  • Submission status for suppliers in their Dashboard: the submission status of an offer has been improved for suppliers. The status is now based on the state of the offer, the tender and the planning.
  • Planning from templates: when creating a tender, the set times of the dates are now according to the planning in the template.

For suppliers

  • Award result: the award result is now also visible when the company administrator is not participating in the tender.
  • Submission status: the submission status of an offer has been improved for suppliers. The status will check the status of the offer, the tender and the planning.
  • Start button: starting a new offer or adding another is now indicated 
  • Tender documents: on 1. Overview, the Tender Documents included an Upload button, that now has been removed.
  • Invitations to suppliers with multiple colleagues in a DPS:  when a supplier has multiple colleagues in his team for a DPS (and all are set as BCC recipients), all colleagues will receive the invitation for a specific call for offers from the DPS. If a colleague accepts the invite, other colleagues can accept to add themselves to the tender. If the first colleague refuses the invite, other colleagues are not able to accept.

For public buyers 

  • Exports: the recorded statement of awards can now also be exported when there is no pricing sheet or survey used.
  • Aproval & publication: the ability to publish straight to TED has been added to the forms.
  • Aproval & publication: when awarding a group of suppliers using F03 Contract award notice, the minimum number of suppliers has to be 2.
  • Aproval & publication: the date of the awarding in F03 Contract award notice can not be in the future anymore. 
  • Aproval & publication: if a tender is not published, the value of the contract should not be filled out in F03 Contract award notice 

For all buyers

  • Offers/applications: the weight of the questions is not relevant when the survey is not weighted. Hence the percentage now being hidden in offers/applications.
  • Participants: colleagues with the right to see the overview, can now see the summarising comments as well.
  • Participantsinviting a participant as a buyer and a supplier at the same time is possible, but only one of the invitations can be accepted.
  • Summarybeside the number of suppliers per phase, the total number of suppliers and their names is now visible in the overview (including ones who deleted themselves at any given point in the process)
  • Evaluating: in a tender with lots, it is now possible to evaluate per offer or choose per lot the preferred setting
  • Evaluating: assiging offers is now also possible in tenders based on an ongoing procedure. This is only possible when the evaluation method 'required by one' is used.
  • Evaluating: issues with the visibility of evaluations from previous phases have been resolved.
  • Evaluatingsummarising comments have been added to the Overview tab.
  • Planned tenders: while importing tenders, the preferred buyer can be chosen by adding their username.
  • Other options: maximum number of offers allowed per supplier raised to 20.
  • Pricing sheetwhile adding a new row, the price field always seemed to be mandatory for buyers to fill out as well, which is of course not the case. This is not shown anymore.
  • Planning: the column with the description has been widened in Quick Edit mode.
  • Planning: importing a planning with dates without times, will now give the correct format.
  • Planning: times in the planning of a template are now correctly copied to a created tender.
  • Specific tender data: mandatory fields that are not visible before filling out other fields, do not block saving the page any more.
  • Tender description in lots: the type of contract can vary per lot now.
  • Question & Answer: searching by name and title added to the tabs with questions ready for publication and published questions.

For contract administrators and managers

  • Messages: the preview of multiple messages has been improved.
  • Contract editing: all tabs have a button to jump into edit-mode straight away.
  • Contract deletion: an extra verification has been added to deleting a contract, similar to the tender module.
  • Documents: the contract number has been added to the folder tree on the left.
  • Reminders: deleting a reminder does not result into empty down menus on the same page any more. They only seemed empty, but that has been fixed.
  • Specific tender data: mandatory fields that are not visible before filling out other fields, do not block saving the page any more.

For all users

  • Messages: when a message has been sent to an email address, the address is still visible when reviewing the message in Sent Messages.
  • Messages: linking a message to a tender or contract is now an active link to go through to the tender or contract.
  • Exports: titles of files and folders has been improved in the ZIP-export
  • Notifications: notifications will not be sent to inactive profiles any more.
  • Notifications: notifications will not be sent to Messages any more regarding: added to a tender, forgotten password and username, activating profiles and the creation of draft contracts. The user will only receive these in his own mail box.

  • Languages: UK and US English are listed next to each other.

For administrators

  • Log files: it is now visible when a colleague has unsubscribed from any of the available mailings in My Profile.
  • Templates: a colleague who edits a template becomes the lead buyer in the template. The old lead buyer will be removed as long as they did not have an active role as an evaluator or approval person.
  • Report manager: a new column has been added: start date offer verification phase.


For TSF managers

  • Viewing the form: when a form has been received from Portal, viewing the form is not possible with the pencil-button. Previously, only the standard fields were visible.