Buyers make a conscious choice of running their procurement or purchasing process through Negometrix. Suppliers by contrast are more or less "forced" to work with the software. Sometimes this may evoke uncertainty or resistance.
That's why on this page some points are described that suppliers may find useful and valuable.
General
The use of Negometrix is free for suppliers. You do not have to install or download any software to work with Negometrix. The software is completely web-based and can be used on any computer/PC with an internet connection.
There is also a "mobile version" that enables you to do most of the tasks necessary to participate in a tender.
A digital purchasing process through Negometrix
Basically Negometrix provides in the digitization of tenders. Through the automation of this (formerly paper) process a time consuming process is made easier and more transparent. The electronic offer to be filled out by vendors is divided into three clear steps.
The buyer is responsible for creating and setting up the tender. The buyer will "break-up" the tender in questionnaires, question groups and individual questions. This subdivision makes the tender organized and clear for the buyer, but especially for the suppliers that have to fill out the electronic tender.
Cooperate with colleagues
Once connected to a tender you can add colleagues; each colleague can log-in with his/her personal data and open the tender. Now you can jointly work to fill out the price and questionnaires.
Only one person can be the main contact in a tender. This person is responsible for submitting the offer.
Benefits for Suppliers
The transparency of the questions is often positively perceived by suppliers.
When preparing the questions the buyer determines whether a question is a "knockout" is, how much weight is given to a question (how many points are to be "earned" with different answers) and which method (yes/no, multiple choice or "open" questions) will be used to evaluate the question.
As a supplier you will see how the buyer has thought about all the requirements, "nice-to-have's" and values of the questions. This transparency ensures objectivity and excludes discrimination; the risk of errors in the assessment is considerably lower.
During the awarding stage it is now much easier for suppliers to identify where the final quality score comes from. Questions like "where have we done well?" and "where did we drop points?" are easy to answer.
At the end the system calculates by means of a formula chosen by the buyer (e.g. Negometrix utility index, weighted factor method or Best value Procurement) which supplier has the most Economically most advantageous offer. Using one of the different calculation formula's a faster and more efficient negotiation is supported.
Depending on the settings chosen by the buyer, a graph of the scores of your offer, and if required, of the offer of the winning competitor, are made visible.
Electronic and hard-copy
All information like the questionnaires, answers, messages and documents can be found in the system. With one click of your mouse button, the questionnaires and the answers to the questions can be exported to Excel and/or PDF. If necessary, it is possible to share tender information outside the platform with colleagues or save all data onto your own servers/computers.
Once a tender is completed it will be archived; all offers will remain accessible and visible and the data is not lost.